Job SummaryUnited Grading & Excavating is seeking a full-time Preconstruction Assistant to support our growing Preconstruction and Estimating Department. This position will work closely with the Preconstruction Manager, Estimators, and Assistant Estimators to coordinate bid opportunities, organize project documentation, communicate with subcontractors and suppliers, and help projects move efficiently through the estimating process.The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple projects and deadlines simultaneously. Previous experience in construction, estimating, project coordination, or document control is preferred.ResponsibilitiesReceive, review, organize, and track Invitations to Bid from general contractors, developers, and other clientsMaintain the Preconstruction bid schedule and bid board, including deadlines, project statuses, and follow-up requirementsDownload and organize plans, specifications, addenda, bid forms, RFIs, and other preconstruction documentsCreate and maintain electronic bid and project folders according to company standardsDistribute plans and bid information to Estimators and Assistant EstimatorsPrepare and distribute Requests for Quotes to subcontractors and suppliersTrack subcontractor and supplier participation, pricing, outstanding quotes, and bid coverageFollow up with subcontractors and suppliers before bid deadlines to help ensure adequate quote coverageMaintain and help expand the company’s subcontractor and supplier databaseAssist Estimators with proposals, bid documentation, quotes, and other preconstruction paperworkTrack bid results and maintain awarded, lost, and pending project recordsAssist with preparing awarded projects for turnover from Preconstruction to Operations and Project ManagementCoordinate with the Preconstruction Manager to keep projects moving through the established workflowProvide general administrative and organizational support to the Preconstruction DepartmentQualificationsStrong organizational skills and attention to detailAbility to manage multiple projects, deadlines, and prioritiesStrong written and verbal communication skillsAbility to communicate professionally with general contractors, subcontractors, suppliers, and internal team membersProficiency with Microsoft Outlook, Excel, Word, and electronic document-management systemsAbility to work independently while contributing to a team-oriented estimating environmentConstruction, civil/sitework, estimating, project coordination, or construction administrative experience is preferredExperience working with construction plans, specifications, bid documents, or estimating software is a plusWe offer a competitive benefits package including:Competitive hourly pay based on experienceMedical, Dental & Vision Insurance401(k) with Company MatchPaid Time Off (PTO)Paid HolidaysCompany-Paid Life InsuranceOpportunities for AdvancementStable, Year-Round WorkPosition DetailsPosition: Preconstruction AssistantEmployment Type: Full-TimeThis is an important support position within United Grading & Excavating’s Preconstruction Department, offering the opportunity to learn the civil and sitework construction industry and grow with the company.